If you work with a large number of documents that contain sensitive or confidential
data, you must pay special attention to PDF and documents security. Both storing and
documents securely are challenges for any organization.
One of the most basic and effective ways to secure a PDF is to add a password to it.
This ensures that only those who know the password can open and view the contents of the
file. When creating a password-protected PDF, you can specify whether the password is
required to open the file, or if additional permissions, such as editing or printing,
are also protected.
In addition to password protection, you can also encrypt a PDF to further secure its
contents. Encryption uses a complex algorithm to scramble the data within the file,
making it unreadable without a decryption key. This is an important step for sensitive
documents such as financial statements or personal information.
A digital signature is a way to verify the authenticity of a document and ensure that it
hasn't been tampered with. By adding a digital signature to a PDF, you can confirm the
identity of the person who created or approved the document, and that the contents of
the file are the same as when it was signed.
Some PDF editors and viewers allow you to set permissions for a document, such as
restricting who can view, print, or copy the contents of the file (specifically our
online tool HelpRange can help you in that). This can be useful
for preventing unauthorized access or sharing of sensitive information.
Keep your software up to date
PDF security vulnerabilities are regularly discovered and fixed by software vendors, so
it's important to keep your PDF editor and viewer software up to date to ensure that
your files are protected against the latest threats.
Use Trusted Software
Use a software from a reputable company that has a good track record of providing secure
A Few Words Of Summary
PDF security is a mandatory task for every business and organization. We need to take
care of digital documents in the same way as those in traditional paper form, if not
even more so.